Privacy Regulations S.C.C.E. Noesis
Based on the Dutch General Data Protection Regulation (Algemene Verordening Gegevensbescherming)
Last change on 22-8-2021
These regulations establish how the board of S.C.C.E. Noesis handles the personal data provided to it.
A processing agreement is an agreement between the association and the recipient of the data. This will be prepared to the extent applicable.
In the context of membership, the personal data of the members stated below are recorded and managed in files on a computer. Responsible for this are the secretary and/or the treasurer of the association. They are authorized to enter, adjust and delete the data if necessary. They store this information carefully. This concerns the following data:
- Date of birth
- E-mail addresses
- ZIP code and address
- Phone number
- E-mail address
- Educational institution and study
- Bank details
The above data is used for the management of the association – the entire board therefore has access to the data – including checking on timely payment of contributions, for communication between the board and the members and in case of emergency for information to medical and other emergency personnel, including ambulance personnel.
The personal data will not be distributed by the board to third parties without the consent of the members unless there is a legal obligation or court order. Only when the board obligations are transferred to other persons will they have access to the personal data. When this happens, all members will be notified.
In addition, the committee selected by the General Members Meeting in charge of maintaining the website, will have access to usernames and e-mail addresses.
The personal data will be stored as long as the person is a member of the association. The personal data will be removed from the system of the secretary and/or treasurer when the membership ends.
Each member has the right to ask the board of the association which (personal) data they have stored about him/her. The secretary or treasurer will respond to this request in writing, i.e. by e-mail, within four weeks. The member concerned can then request the secretary or treasurer to supplement, correct or delete this information. In addition, the member has the right to revoke the consent given for a particular processing at any time.
During activities of the association, photos or video recordings can be made of the participants. This image material may be used for internal and external purposes. For each (series of) activities, permission will be requested for taking photos or video recordings.
If someone who appears on one of these images and does not appreciate publication thereof, we will take the relevant images offline again at that person’s request. Please contact the board via firstname.lastname@example.org.
If someone wants to become a member of the association, he/she will have to fill in a registration form, whereby he/she agrees to the processing and storage of the data requested on the form, in accordance with these regulations. Registration is not possible for practical reasons if the subject does not agree.
S.C.C.E. Noesis reserves the right to make changes to the privacy statement. For this you can regularly check the website for changes. In the event of major changes, all members will be notified.
The association’s website contains references (for example by means of a hyperlink, banner or button) to other sites that relate to a specific aspect of the website. This does not automatically mean that the association is associated with these other sites or their owners. The association is therefore not responsible for compliance with privacy legislation by these third parties.
In the event of a data breach, the members and the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) will be notified within 72 hours of discovery.
If it turns out that only data has been leaked that give only a small chance of violation of the rights of data subjects, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) will not be notified (Article 33.1 of the AVG Act); measures are then taken to prevent a recurrence.
In all cases, those involved will be informed and the secretary and/or treasurer will keep a record of this.